Privacy Policy 

Effective date: March 27, 2026 

Last updated: March 27, 2026 

 

Deltaform Technology ("Deltaform," "we," "us," "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, retain, and safeguard personal information when you visit our website, interact with us, or use our services. 

By using our website or providing us with personal information, you agree to the practices described in this Privacy Policy. 

 

1. Who We Are / Contact Us 

Deltaform Technology 

Website: https://deltaformtech.com 

Privacy Officer email: privacy@deltaformtech.com 

If you have questions, requests, or complaints regarding privacy, please contact our Privacy Officer at the email above. 

 

2. Scope 

This Privacy Policy applies to: 

  • Visitors to our website and online properties 

  • Individuals who contact us, request information, or receive marketing communications 

  • Client representatives and users where we collect information in the course of providing services 

Client Data: If we process personal information on behalf of business clients (for example, within Microsoft 365, endpoint management, security tooling, or managed IT services), we do so under client instructions and applicable service agreements. In those cases, the client typically determines the purposes and means of processing, and Deltaform acts as a service provider/processor. 

 

3. Information We Collect 

3.1 Information you provide directly 

We may collect: 

  • Contact details (name, email address, phone number, company, job title) 

  • Information included in inquiries, forms, chat messages, or emails 

  • Billing and administrative details (for clients and vendors) 

  • Information you provide when applying for roles (if applicable) 

3.2 Information collected automatically (website usage) 

When you visit our website, we may automatically collect: 

  • IP address and approximate location (city/region) 

  • Device identifiers and technical information about your device and browser 

  • Referring/exit pages and basic web traffic data 

  • Site interactions (pages viewed, links clicked, time spent) 

  • Cookie and similar tracking data (see Section 8) 

3.3 Information from third parties 

We may receive information from: 

  • Analytics providers (e.g., website analytics tools) if enabled 

  • Advertising/marketing platforms if enabled 

  • Business partners and referrals 

  • Public sources (e.g., corporate websites, LinkedIn) for B2B outreach 

 

4. How We Use Information 

We may use personal information to: 

  • Provide, operate, and improve our website 

  • Respond to inquiries, provide quotes, and deliver customer support 

  • Provide and administer services to our clients 

  • Communicate service updates, security notices, and administrative messages 

  • Send marketing communications (where permitted by law and your preferences) 

  • Manage billing, contracts, and business operations 

  • Detect, prevent, and investigate security incidents, fraud, and misuse 

  • Comply with legal obligations and enforce our agreements 

We do not use personal information for automated decision-making that produces legal or similarly significant effects without appropriate safeguards. 

 

5. Consent and Legal Bases (Where Applicable) 

Depending on your jurisdiction and the context, we rely on one or more of the following to collect and use personal information: 

  • Your consent (e.g., marketing communications where required) 

  • Contractual necessity (e.g., to provide services you request) 

  • Legitimate business interests (e.g., improving services, preventing fraud) 

  • Legal compliance (e.g., recordkeeping and regulatory obligations) 

You may withdraw consent where consent is the basis for processing, subject to legal and contractual restrictions. 

 

6. How We Share Information 

6.1 Service providers 

We may share information with trusted vendors that help us operate our business, such as website hosting and analytics providers, CRM and email platforms, communications tools, security/monitoring tools as needed for service delivery, payment processors, and accounting systems. 

These providers are authorized to use personal information only as necessary to provide services to us and are expected to protect it. 

6.2 Business transfers 

If we are involved in a merger, acquisition, financing, or sale of assets, information may be transferred as part of that transaction, subject to appropriate safeguards. 

6.3 Legal and safety reasons 

We may disclose information where required or permitted by law, such as to comply with subpoenas, court orders, lawful requests, or to protect rights, safety, and security. 

 

7. International Transfers 

Our service providers or systems may process or store personal information outside of Canada (including in the United States or other jurisdictions). In such cases, information may be subject to the laws of those jurisdictions. 

We take steps to ensure an appropriate level of protection through contractual and organizational safeguards. 

 

8. Cookies and Tracking Technologies 

We use cookies and similar technologies to provide core website functionality, understand site performance and usage, improve content and user experience, and support marketing campaigns (if enabled). 

You can manage cookies through your browser settings. If you disable cookies, some website features may not function properly. 

If we use a cookie consent banner/tool, your preferences can be updated through a cookie settings link or banner on our website (if available). 

 

9. Marketing Communications 

If you opt in to marketing communications, we may send you updates about our services, insights, and events. You can unsubscribe at any time by using the link in our emails or contacting us. 

We may also engage in B2B outreach where permitted by applicable anti-spam laws. We strive to ensure our communications are relevant, respectful, and compliant. 

 

10. Security 

We maintain administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, alteration, and disclosure. 

However, no method of transmission or storage is 100% secure. We cannot guarantee absolute security. 

 

11. Retention 

We retain personal information only as long as necessary for the purposes described in this Privacy Policy, including to meet legal, accounting, and contractual requirements. 

We may retain certain information for longer periods where required by law or to resolve disputes and enforce agreements. 

 

12. Your Privacy Rights 

Depending on your jurisdiction, you may have rights to request access to personal information we hold about you, request corrections, withdraw consent (where applicable), request deletion (subject to legal and contractual limits), and request information about how we use and share your data. 

To exercise your rights, contact us at privacy@deltaformtech.com. We may need to verify your identity before fulfilling requests. 

 

13. Children’s Privacy 

Our website and services are not directed to children, and we do not knowingly collect personal information from children. 

 

14. Third-Party Links 

Our website may include links to third-party sites. We are not responsible for the privacy practices of those sites. Please review their policies. 

 

15. Changes to This Privacy Policy 

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised “Last updated” date. If changes are material, we may provide additional notice. 

 

16. Contact 

Privacy Officer email: privacy@deltaformtech.com